Privacy Policy - Applications

Privacy Policies - Applicant

1. Introduction

When you submit an application for a position at Les Deux, we process your personal information for the purpose of managing your recruitment process and complying with contractual and legal obligations.

The purpose of this document is to inform you about how Les Deux processes your personal data.

2. Data controller

Les Deux is data responsible for the processing of your personal information, as described in the following sections.

If you would like to contact us, here are our contact details

Les Deux ApS
Raffinaderivej 10, Building J 2300 Amager
CVR number: 33506465
Phone: +45 78 74 53 35
Email: hr@lesdeux.com

3. Purpose of processing

We process your personal information for the purpose of:

• evaluating your qualifications for employment,
• fulfilling contractual and legal obligations.

Where Les Deux wishes to process your personal information for other purposes that are incompatible with the original purposes for which the personal data were collected, Les Deux will provide you with information about such purposes.

4. The legal basis for processing

The legal basis for processing your personal information for the above-mentioned purposes will, in most situations, be that processing is necessary to:

• Fulfill the employment contract or any other contract to which you take part in or to carry out actions prior to the conclusion of the contract (GDPR Article 6, paragraph 1, letter b),
• Comply with a legal obligation to which Les Deux is subject (GDPR Article 6, paragraph 1, letter c),
• Pursue Les Deux's legitimate interest in conducting the recruitment process, unless your interests or fundamental rights and freedoms override this interest (GDPR Article 6, paragraph 1, letter f).

When required by data protection legislation, we will obtain your explicit consent as the legal basis for processing, for example if it is necessary to obtain your criminal record.

5. What personal data does Les Deux process?

As part of the recruitment process, Les Deux collects and processes the following personal information, provided it is permitted under the applicable data protection laws for Les Deux:

• General identification information, including name, address, email, and phone number.
• Information about professional experience, references from previous employers, other professional engagements, education, and background-related information if deemed relevant.
• Information about criminal records (criminal record check).
• Sensitive personal information, such as health-related information, is not processed as a general practice. However, it cannot be ruled out that it may become necessary in special situations.

6. The sources from which we collect personal information

Most personal information is collected by Les Deux directly from you, as well as through observations and deductions Les Deux makes about you as a result of the recruitment process. The information we request you to provide may be essential, and in the absence of such information, we may not be able to offer you employment with us. We will notify you in advance, if this applies.

7. Processing of criminal record

Employment may be conditional upon your ability to provide a 'clean' criminal record check at the commencement of your employment and at any subsequent time as reasonably requested by Les Deux.

Les Deux obtains your explicit consent for the processing of your criminal record.

Les Deux may retain a copy of your criminal record for documentation purposes or choose to note whether a clean criminal record has been presented.

Les Deux does not disclose your criminal record unless required by law.

8. Data processors and transfer and disclosure of personal data

Your personal data may be transferred to suppliers, partners, contractual parties, or other third parties who process data on behalf of Les Deux. When using such data processors, Les Deux ensures that a written agreement is in place, stipulating that the data processor may only process personal data in accordance with Les Deux's instructions and for the purposes specified in this privacy policy. It will be a requirement for the data processor to establish adequate organizational and security measures.

Les Deux may disclose your personal data to public authorities to the extent required by legal obligations.

Les Deux only transfers personal data to countries outside the EU/EEA when appropriate safeguards have been taken to protect them, as required by data protection laws. Transfer of personal data to recipients in third countries will occur with the relevant transfer basis; in most cases, according to the European Commission's standard contractual clauses.

9. Storage period

Personal data is deleted when there is no longer a legitimate purpose for its continued storage. This is done in accordance with Les Deux's data protection policy.

If you have submitted an application to us, we typically retain it for 6 months after a rejection has been communicated, after which it is deleted unless you have consented to longer retention.

10. Your rights

You have the right to request Les Deux to access your personal information. If your personal data is inaccurate or misleading, you have the right to request Les Deux to correct the information. Under certain circumstances, you also have the right to request Les Deux to delete or restrict your personal data or object to processing, as well as the right to data portability. If you wish to exercise your rights, please contact Angelle Peters at hr@lesdeux.com or by calling the main number at +45 78 74 53 35.

You also have the right to lodge a complaint with the Data Protection Agency, which you can contact at dt@datatilsynet.dk or +45 33 19 32 00.

In cases where our processing is solely based on your explicit consent, you have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.